The Capacity Gap Calculator.
Find out where your time is going, what should come off your plate, and how much support you actually need.
How many hours do you work in a typical week?
Think about an average week — not your calmest or your busiest.
How much time goes to executive and administrative work?
Inbox, calendar, scheduling, research, documents, meeting prep, travel, reminders and follow-ups.
How much time goes to operations and keeping projects moving?
Project coordination, systems, SOPs, CRM updates, team follow-through and recurring workflows.
How much time goes to marketing, sales and visibility?
Content coordination, newsletters, outreach, lead research, CRM follow-up, launches and promotions.
How much of that work actually needs to be done by you?
Choose the closest estimate. There’s no “right” answer.
What is an hour of your time worth?
Use your billable rate, consulting rate, or a reasonable estimate of the value of your strategic time.
If you got that capacity back, where would it matter most?
Choose the outcome you’d most want more room for right now.
Where should we send your Capacity Gap results?
Enter your details below to unlock your personalized capacity gap, recommended support level, and the area we'd suggest delegating first.
Here’s how much capacity may be sitting inside your current workload.
per week that could potentially move off your plate.
Start here: —
This calculator provides a directional estimate for planning purposes. Actual delegation needs depend on role complexity, workflows, responsibilities and business context.